How to host a flawless event when your venue cancels 24 hours before

Jul 4, 2024

D.C. Project had the perfect event planned

Dianna Muller from the D.C. Project wanted to celebrate women in the industry alongside SHOT Show in Las Vegas. 

So, she planned an unforgettable networking mixer for over 300 people. Dianna secured an 80s hair band to bring a rock 'n' roll vibe to the party. 

Attendees would enjoy an array of delicious food, an open bar, and a sizzle reel highlighting women influencers.

A last minute venue cancelation threw off her plans

However, disaster struck the day before the event. Her original venue canceled with less than 24 hours' notice, putting the event at risk of cancellation.

With less than a day to pivot, Dianna faced the daunting task of finding a new venue--one that would preserve the rock n' roll theme of the mixer.

Jampack helped secure a bigger and better venue in 2 hours

Jampack has a reputation of planning elevated private group events for exhibitors. 

We source top tier venues for lower prices because of our partnerships–and make sure the event runs flawlessly. This experience made it easy to quickly help save Dianna’s event.

Luckily, we knew Rockhouse was available and would be the ideal venue for Diana's 300-person rock ‘n’ roll-themed mixer.

This new venue boasted a stage for the 80s hair band, superior built-in AV capabilities, 80 HDTVs, and interior decor that lined up with the ambience for the event's rock n' roll theme.

Rockhouse, with a superior stage for the band, better lighting, and sound systems, ready to rock the night.

In less than one day, we took a potential disaster and turned it into a success:

  • Rapid Venue Contracting: We had a new venue contract for Dianna with Rockhouse within 2 hours of initial contact.
  • Live Entertainment: We coordinated with the band and connected them with the venue's AV specialist to ensure a seamless entertainment experience.
  • Curated Culinary: We sourced and ordered new menu items 
  • On-site Operations: Oversaw check-in to ensure attendees made it in 

Even the most dire situations can turn into opportunities for unforgettable experiences.

"Malcolm and the Jampack team quickly went above and beyond to pull together a perfect event with the best quality and care. They turned what could have been a disaster into one of the most memorable nights for women in our industry."
Dianna Muller, D.C. Project

Help your exhibitors connect with attendees 

If you’d like to help your exhibitors plan a private event that wows attendees, let’s talk. 

Jampack can do this for your exhibitors at top venues in the city–with low risk contract terms. Connect with our sales team today.

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